Privacy Policy
How we handle the personal data of buyers, delegates, sponsors and visitors of the WOF Alliance AGM 2027 websites.
1. Who processes your data
The controller is WOF Group, s. r. o., Veterná 8760/43, 917 01 Trnava, Slovakia, company ID 52897320 ("we"). For any privacy question, write to contact@wofalliance.com.
This policy explains how we process personal data of buyers, delegates, sponsors and visitors in connection with the WOF Alliance AGM 2027 and the websites agm.wofalliance.com and rome.wofalliance.com.
2. What data we process
- Buyer and billing data: name, company, email, phone, billing address, company ID, tax and VAT ID.
- Delegate data: name, email, company, position, country and, if provided, dietary requirements and accessibility needs.
- Order and payment data: tickets and packages ordered, amounts, payment status and invoices. Card details are handled by Stripe; we never see or store full card numbers.
- Event data: ticket number, QR code and check-in time.
- Email address entered in the "Keep me posted" form.
- Technical data needed to run the websites securely.
3. Why we process it and on what legal basis
- To process orders, issue tickets and invoices and organise the Event – performance of a contract (Art. 6(1)(b) GDPR).
- Accounting and tax obligations – legal obligation (Art. 6(1)(c) GDPR).
- Verifying WOF Alliance membership, preventing fraud and securing the websites – legitimate interest (Art. 6(1)(f) GDPR).
- Including delegates' name, company and position in the delegate directory and matchmaking tool so delegates can arrange meetings – legitimate interest in running a networking event. You can object at any time by writing to us.
- Sending event updates to people who asked to be kept posted – consent (Art. 6(1)(a) GDPR), which can be withdrawn at any time.
- Dietary or accessibility information is used only to provide catering and assistance at the Event, with your consent.
4. Who receives your data
We share data only as needed for the purposes above, with:
- Stripe (card payments), Billdu (invoicing), Resend (transactional emails), Convex and Vercel via Macaly (hosting of the websites and database), Wix (WOF Alliance member list).
- The Event venue, hotel and catering partners, to the extent needed to run the Event.
- Other delegates (name, company, position) through the delegate directory and matchmaking tool.
- Sponsors receive no personal data from us unless you agree, for example by meeting them.
- Our accountants, lawyers and public authorities where required by law.
5. Transfers outside the EU
Some service providers may process data outside the European Economic Area, in particular in the United States. Such transfers rely on the EU–US Data Privacy Framework or the European Commission's standard contractual clauses.
6. How long we keep data
- Order, payment and invoice data: 10 years, as required by Slovak accounting law.
- Delegate and check-in data: until the end of 2028, so we can follow up after the Event and handle any claims.
- "Keep me posted" emails: until you unsubscribe or withdraw consent, at most until the end of the Event year.
7. Your rights
You have the right to access your data, to have it corrected or erased, to restrict processing, to data portability, to object to processing based on legitimate interest and to withdraw consent at any time. Write to contact@wofalliance.com.
You can also lodge a complaint with the Office for Personal Data Protection of the Slovak Republic (Úrad na ochranu osobných údajov SR, Hraničná 12, 820 07 Bratislava, www.dataprotection.gov.sk).